Video conferencing: here’s a few tips to stay connected!

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Missing your team? How about video conferencing?

Regardless of location, people across the globe are using video conferencing to stay connected with their loved ones, business partners, colleagues and clients. In this times of trouble, in which coronavirus is affecting everything from every form of traveling to the availability of hand sanitizer or toilet paper, we became remote first company.

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Video conferencing: here’s a few tips to stay connected!

Missing your team? How about video conferencing?

Regardless of location, people across the globe are using video conferencing to stay connected with their loved ones, business partners, colleagues and clients. In this times of trouble, in which coronavirus is affecting everything from every form of traveling to the availability of hand sanitizer or toilet paper, we became remote first company.

These are unprecedented times. Even though working from home has a lot of advantages, it’s actually a double-edge sword. It’s great that we can work from home, but it can be harder to focus on work, colleagues and clients. Plus, for people who are used to socializing at work, isolation can quickly become a problem. First things first – put some pants on – don’t work in your pajamas.

How to stay connected with your team? Communication is the key, it’s preeminent

Communicate when you have doubts, ask when you have questions, express your concerns, give feedback, talk about results and successes, send progress updates. Simplify. Be clear and eloquent.

Be available, as you would be in the office. Respond quickly.

Emails, texts and messengers are not enough anymore. Your new best friends should be conference calls, video calls, video conferencing and online meetings; Slack, Asana, Zoom, Skype, Microsoft Teams… Let’s not forget screen sharing – if something comes in handy when you need to do something faster – it’s screen sharing!

Video conferencing helps you build bonds and catch up with social cues from your team. It will give your calls and chats that extra personal touch. And help you feel better in this times of trouble.

Communication tools you can use

Microsoft
Lync
Slack
Skype
Google Hangouts
GoToMeeting
Sharepoint
Asana
Zoom
Skype
Microsoft Teams
Dropbox

Typeqast uses Slack and Zoom.

A few tips to impress on your next video conferencing

There is something called ‘Video conferencing etiquette’. New times – new rules, and not muting yourself when not speaking is new ‘reply to all’ .

Before we get into details, here is what you should know:

1. Mute yourself when not speaking
2. Be punctual.
3. Make sure everything works on your end (microphone, earphones, camera…)
4. Don’t be in your home outwear, wear something appropriate for work.
5. Frame the camera correctly.
6. Have the right light.
7. Look into the camera.
8. Pay attention.
9. Don’t let your colleagues see a pile of dirthy dishes, or pile of clothes on a chair
10. Make sure you have a stable internet connection.
11. Choose a simple background.

Bonus tips:
Hide your chair. If possible, do not sit in a high-backed chair. Chairs can ruin the frame composition.

Lose the headphones, if possible! Headphones can look unnatural.

Also, it would be great if you could send your agenda prior to the conference, that way, everyone will know why are they invited.

Don’t forget time zones!

It’s not uncommon to have participants from different countries, so you have to pick a time that will work for everyone. Be careful not to send incorrect time zones in your invitation.

Don’t speak at the same time!

A lot of participants on a video conference call is already challenging enough. Be patient and try not to interrupt someone when they are speaking.

Reach out to us for more information, we are happy to think along with you!

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